LSSI Vacancy: Conference & Events Coordinator

LSSI is looking for an experienced administrator to join our team as a conference and events coordinator on a temporary basis (from 01 January 2020 to 31 March 2020).


Grade: 5

Are you an experienced administrator with a confident and proactive approach to work? Do you have a flair for organising and administering events? Can you manage a varied programme of events and conferences?

The Leeds Social Sciences Institute (LSSI) works to promote and champion the social sciences at Leeds both across the University and in collaboration with our external partners. It fosters interdisciplinary and international research collaborations, and promotes relations with external partners in the public, private and third sectors. This role will help support the institute to deliver an ambitious programme of events and workshops with public departments across the UK.

What does the role entail?

  • Leading on all aspects of event administration, communicating with the relevant external organisations and disseminating information for a series of events and workshops set to be delivered between January and March 2020
  • Developing and maintaining University online booking and payment systems
  • Monitoring, assessing and reporting on the event status
  • Coordinating and communicating with external and academic presenters
  • Venue organisation, to include clear instruction and information of event
  • Help setting event/workshop agendas in liaison with external and academic partners
  • Marketing and communicating the events with the assistance of the LSSI Communications Coordinator
  • Providing administrative support to activities including preparation of documentation
  • Monitoring budgets; negotiating practical and cost effective revisions
  • Post-event review and evaluation
  • Other reasonable duties may be required consistent with the grade of the post.

What will you bring to the role?

  • A flexible approach, with excellent organisational, planning and time management skills, with the ability to work under pressure adapting priorities to meet multiple deadlines and conflicting demands as workloads require
  • Excellent communication skills and attention to detail, with the ability to clearly articulate information, modifying your approach to suit different audiences/situations;
  • Excellent interpersonal skills, with the ability to work effectively and proactively as part of a team and individually;
  • Strong judgment and initiative with the ability to understand and solve problems
  • Strong IT skills and be proficient in the use of Microsoft Office products, particularly Word, Excel, Powerpoint and Outlook;
  • The ability to work out of core hours during events, and occasional UK-wide travel.


If you are interested in applying, please send a CV and a Cover Letter detailing how you meet the job specification above to Hannah Crow by 23 December 2019.