Privacy and Cookies

This privacy notice has been updated in line with the General Data Protection Regulation.

Purpose of this Notice

This Notice tells you how the University of Leeds (University) will collect and use your personal data when you access this website. The University is a “controller” of this personal data for the purposes of the data protection legislation.

Note that additional information will be provided where you are requested to enter personal information and this will vary between our various websites

It is important that you read this Notice together with any other privacy notice we provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This Notice supplements the other notices and is not intended to override them.

Changes to this Notice

We keep the information provided in this Notice under review. This Notice may be updated from time to time. If we make any substantial updates, we will draw these to your attention.

We will not use your personal data in any manner that is incompatible with the purpose for which the data were collected originally, unless we have obtained your consent to that additional use.

Anything you are not clear about

If there is anything you are unclear about, please contact our Data Protection Officer, who shall be happy to answer any queries you may have concerning this Notice or the way in which we process your personal data.

The Data Protection Officer's contact details are provided at the end of this Notice.

Purpose of processing your data

Where we request personal data from you on our website you will be informed at that time of the purpose for which the data will be processed and how it will be processed, its legal basis for processing as well as any transfers to third parties.

Purpose of processing - automated collection of personal information

When you access our web pages certain information your browser provides, including your IP address at the time, browser type, and potentially the address of the page you last visited, will be automatically recorded by the University. This data may be used to aid detection in the event of a security breach. The legal basis for this processing is necessity to pursue our legitimate interests to keep our website secure. The University retains this data in a form from which you may be identifiable for a period of up to two months.

Third-party access

Your personal data that you have provided will not routinely be sent to third parties, unless notified (see above) or you access the following services.

Our service providers and suppliers

In order to make certain services available to you, we may need to share your personal data with some of our service partners. These include marketing service providers. We only allow service providers to handle your personal data when we have confirmed that they apply appropriate data protection and security controls and appropriate non-disclosure agreements are in place. We also impose contractual obligations on service providers relating to data protection and security, which means they cannot use your data for any other purposes.

MS Forms

Information for some university activities is collected through MS Forms. By completing the form via this channel, you consent to the collection, retention and use of your personal information in accordance with the terms of this policy. The information you provide will be used in connection with the event/activity listed on the form. We will also use it to contact you with regards to your submission. We may also contact you to undertake post-event evaluation which supports our reporting and evaluation processes. Please note that MS Forms is a third-party service that is not owned or managed by the University of Leeds. Any personal information that you provide via the form will be held by Microsoft and the University of Leeds. This privacy policy only refers to the way the University of Leeds will use your information. You should also review Microsoft’s terms and conditions and privacy policy as we do not accept any responsibility or liability for their policies.

Eventbrite

Registration and ticketing for some university events is hosted by Eventbrite which is operated by Eventbrite Inc. in the US. Should you wish to book on to one of our event you will first need to register directly with Eventbrite which is via the booking form. By booking for an event via this channel, you consent to the collection, retention and use of your personal information in accordance with the terms of this policy.

The information you provide will be used in to process your booking and in connection with the event/activity listed on the form. We will also use it to contact you with regards to your submission. We may also contact you to undertake post-event evaluation which supports our reporting and evaluation processes.

Please note that Eventbrite is a third-party service that is not owned or managed by the University of Leeds. Any personal information that you provide via the booking form will be held in the US by Eventbrite Inc. and the University of Leeds.

This privacy policy only refers to the way the University of Leeds will use your information. You should also review Eventbrite’s terms and conditions and privacy policy as we do not accept any responsibility or liability for their policies.

Terms of service:
https://www.eventbrite.co.uk/support/articles/en_US/Troubleshooting/eventbrite-terms-of-service?lg=en_GB

The University has no control over the contents of resources accessed via Eventbrite website and accepts no liability for them or for any loss or damage that may arise from you use of them.

If you wish to attend one of our events but do not wish to use Eventbrite to book a place, please contact the event organiser. Contact details for each event are provided on the event booking page.

SoundCloud

This website uses SoundCloud to enable visitors to listen to podcasts. SoundCloud is a service that delivers audio content managed by SoundCloud Limited. If you visit a page on this website with embedded SoundCloud audio content, SoundCloud.com will place a cookie (sc_anonymous_id) and may collect usage data for analytics purposes. It may also place others, so please review SoundCloud's privacy and cookie policies for more information.

SoundCloud Cookie Policy: https://soundcloud.com/pages/cookies
SoundCloud Privacy Policy: https://soundcloud.com/pages/privacy

Data retention

The University’s policies on retaining data for prospective and current students, staff and job applicants are detailed in our data retention policy.

In other cases, for example, if you subscribe to news or events, any retention of data will be made clear at the point of collection.

Cookies

Cookies are small text files that are placed on your device by websites that you visit.

We use cookies for the following purposes:

Performance tracking: Track how our website is used and help us make improvements

Performance and advertising cookies

These cookies help our website function

Cookie information for website

If you share content from our website through other websites, for example Facebook or Twitter, cookies or a form of tracking may be used by these services and you need to manage your privacy via your account (and not through our site).

You can manage your privacy settings, including cookies, through your browser settings.

Further information about cookies can be found on the Information Commissioner's Office website.

Anything you are not clear about

It is important that the personal data the University holds about you is accurate and current. Please keep us informed if the personal data you have provided to us needs to be updated.

Your rights as a data subject

Under the GDPR, in certain circumstances, you have the right to:

withdraw your consent to our processing of your personal data where that is the legal basis for such processing
access any of your personal data which we hold
have your personal data which we hold corrected if it is inaccurate
have any of your personal data which we hold erased
restrict the ways in which we process your personal data
object to our processing of your personal data
receive a copy of any of your personal data which we hold in a structured and commonly used machine-readable format
in certain cases not be subject to a decision based solely on automated decision making
lodge a complaint with a supervisory authority

Queries and complaints

If you have any queries or concerns relating to this privacy notice or the way your data is being processed through this website then please contact the University’s Data Protection Officer, David Wardle on d.wardle@adm.leeds.ac.uk or by post to University of Leeds, 11.72 EC Stoner Building, Leeds LS2 9JT, UK.

The University’s main telephone number is +44 (0) 113 2431751.

The UK’s regulator for the DPA and GDPR is the Information Commissioner’s Office (ICO). The University is registered as a Data Controller with the ICO

Should you be dissatisfied with our handling of your concerns you have the right to complain to a supervisory authority. In the case of the UK this is the Information Commissioner’s Office and details can be found at https://ico.org.uk.